Microsoft SharePoint 2010 can now be considered as a platform for Enterprise Content Management (ECM) and as such makes it a viable platform for storing and managing scanned images. Whether it be low volume ad-hoc scanning or high volume post room scanning, a successful solution can be found by combining SharePoint 2010 with a suitable scanning platform.
The SharePoint 2010 Scanning whitepaper, downloadable on the right, discusses the general principles of scanning and the considerations that should be made.
There are many reasons why an organisation might wish to scan documents into SharePoint. Some of the key business and user drivers for this are as follows:
- To capture all correspondence and hold it in a single customer file managed by SharePoint.
- To record when and what documents are received into the organisation.
- To comply with records management policies.
- To provide easier access and resilience for paper documents.
- To have a single customer view containing all correspondence.
There are many factors to consider when implementing a scanning solution as requirements for scanning may exist in many areas within the business. This document will look at the key questions that need to be addressed when attempting to implement a scanning solution for SharePoint.
Benefits of Scanning
Identifies the main business benefits of implementing a document scanning process and how SharePoint 2010 can help with this process.
An introduction to the types of scanning methods available to organisations, to suit different requirements of the business users, internal processes and physical infrastructure.
Looks at the how the business is affected by implementing a scanning solution with SharePoint, highlighting key areas to consider before implementing the system.
Outlines the technical considerations before implementing a new scanning solution, highlighting opportunities to review and improve related processes.