Records management should be a serious consideration for any organisation, but for some it is a legal requirement. Rules and regulations stipulate how business records must be managed, from the time of creation to its disposal, as well as how it should be classified and stored during that lifecycle. Records can be a physical object or digital information and are evidence of your company’s activities.
A Records Management (RM) system ensures compliance with legal requirements and reduces risk by controlling the full lifecycle of every record. It enables a business to define policies on how records are classified, retained and destroyed, and enforce these policies across the enterprise. Access by internal users and external third parties is controlled to correspond with confidentiality, data privacy and public access.
Features & Benefits
- Enforce policies companywide for records classification, retention and destruction
- Management of Electronic and paper based records
- Apply metadata to enhance searching capabilities
- Document version control
- Visible audit trail
- Secure storage of electronic records
- Integration with desktop applications, i.e. Microsoft Office
- Relatively low cost of ownership