Get the Return on Your Microsoft Investment That Your Business Deserves
Imagefast helps organisations unlock the full potential of SharePoint and Microsoft 365 — transforming underused licences into powerful platforms for collaboration, document management and business productivity.
The Challenge
You've invested heavily in Microsoft 365 — Teams, SharePoint, Power Platform, cloud-first strategies. Yet these tools aren't delivering. Teams is fragmenting people, not uniting them. SharePoint is a mess of random sites and buried documents. Features you pay for monthly go unused. Nobody owns governance.
SharePoint has become a dumping ground
Without planning and governance, SharePoint sites proliferate without discipline. Documents sit in multiple places. People don't know which site is authoritative or how to find anything. Search fails. Duplication abounds. It's faster to email than to use SharePoint.
Teams is creating collaboration chaos
Teams channels multiply without control. Critical conversations and decisions happen in channels people don't know about. Information gets lost. Teams are disconnected from SharePoint governance. Knowledge vanishes when team members leave.
You're paying for features nobody uses
Power Apps, Power Automate, advanced security features, DLP policies — your Microsoft 365 subscription includes powerful tools that could transform how you work. Instead, teams resort to Excel spreadsheets and manual workarounds because they don't know these capabilities exist.
Governance and security are an afterthought
Without deliberate strategy, your Microsoft 365 environment drifts. Sensitive data isn't properly classified. Retention policies are inconsistent. External sharing isn't controlled. Compliance audits reveal gaps. Security risk grows invisibly.
The result: your Microsoft investment delivers a fraction of its potential. Licence costs rise. Productivity stalls. Collaboration stays fragmented. The gap between what you could be doing and what you are widens every month.
How We Help
Imagefast takes a consulting-led approach to SharePoint and Microsoft 365. We don't just install features or hand over documentation — we work alongside your teams to define strategy, design solutions, configure your environment, drive adoption and embed long-term governance.
SharePoint Strategy & Architecture
We design a SharePoint information architecture that scales with your organisation. Hub sites. Content types. Metadata schemes. Retention policies. Search optimisation. We ensure your SharePoint environment supports your business structure, not the other way around. Sites have governance. Content flows. Search works. Teams find what they need.
Discuss your SharePoint strategy20+
years of Microsoft expertise, serving everything from on-premises to cloud-native deployments
Teams Governance & Optimisation
We establish governance frameworks that let Teams scale without chaos. Naming conventions. Channel taxonomies. Connecting Teams to SharePoint document management. Defining who can create teams. Setting lifecycle policies so inactive teams can be archived. Empowering your champions to manage their teams confidently while maintaining compliance.
See Teams governance in action100%
governance coverage across SharePoint, Teams and Power Platform — no blind spots
PowerApps Business Applications
We design and build low-code applications that replace manual workflows, spreadsheets and paper processes. Intake forms. Approval workflows. Inventory management. Project tracking. Custom apps that integrate with SharePoint, Excel, and your line-of-business systems — delivered faster and more affordably than traditional development.
Explore PowerApps opportunitiesRapid
time-to-value with low-code application delivery — weeks, not months
Migration & Consolidation
If you're migrating from SharePoint on-premises or consolidating fragmented Microsoft 365 deployments, we plan and execute the migration. Content assessment. Archive strategies. Site consolidation. Performance optimisation. We ensure your move to cloud is smooth, safe and doesn't leave behind a trail of broken links and orphaned content.
Discuss your migrationSeamless
migration from on-premises and legacy systems with minimal downtime and user disruption
Our Approach — The ADAPT Methodology
Every engagement follows our proven ADAPT framework — a structured, outcome-driven methodology for turning strategy into measurable results.
Assess
Evaluate current Microsoft 365 usage, identify gaps and define goals.
Design
Architect a solution aligning your Microsoft environment with business needs.
Activate
Implement, configure and migrate ensuring a smooth transition.
Perform
Drive user adoption, monitor usage and optimise for productivity.
Transform
Embed governance, train champions and ensure long-term platform health.
Technology & Partnerships
We work exclusively within the Microsoft 365 ecosystem, combined with specialist partners for advanced scenarios.
Microsoft SharePoint Online
Cloud-native intranet, document management and team site platform. Integrated with Teams, Power Platform, and Azure. The foundation of modern collaboration at scale.
Learn moreMicrosoft Power Platform (PowerApps & Power Automate)
Low-code platform for building business applications and automating workflows without writing code. Direct integration with SharePoint, Teams, Excel and enterprise systems.
Learn moreAvePoint
Governance, compliance and data management solutions for Microsoft 365. Advanced backup, disaster recovery, and information governance capabilities built on top of SharePoint and Teams.
Learn moreWe also work with specialist partners for specific scenarios — including MacroView for enhanced document management capabilities and DocsCorp for advanced PDF handling, compliance and security enhancements within SharePoint.
Industries We Serve
Microsoft 365 is universal, but compliance requirements and governance priorities vary by sector. We tailor solutions to your industry.
Insurance & Lloyd's Market
Regulated environment, sensitive documentation, complex approval workflows. We design SharePoint and Teams governance that supports your business while ensuring FCA compliance and document retention requirements are met.
Financial Services
Stringent data governance, regulatory compliance, and audit trails. Our Microsoft 365 solutions embed controls that satisfy FCA, PRA and international banking standards without impeding collaboration.
Professional Services
Law firms, accountants, and consultants need to collaborate seamlessly while maintaining client confidentiality and managing knowledge capital. SharePoint and Teams solutions that support both.
Public Sector
Government and public services demand transparency, record-keeping, and cross-agency collaboration. Microsoft 365 solutions designed to meet UK Public Records Act and accessibility requirements.
Solutions We Deliver
Our SharePoint and Microsoft 365 engagements deliver tangible business outcomes across a range of use cases.
Company Intranet & Communication Hub
Transform SharePoint into a living intranet that becomes the daily destination for your people — company news, departments, projects, culture and connections all in one intuitive space.
Document Management on SharePoint
Replace fragmented file shares and email attachments with proper document management — versioning, workflows, retention, access control and searchability built into SharePoint.
Teams Governance Framework
Establish naming conventions, channel taxonomies, lifecycle policies and clear ownership models so Teams can scale from a handful of pilot teams to hundreds without becoming ungovernable.
PowerApps Business Applications
Build custom business applications using PowerApps and Power Automate — expense approval, project intake, inventory tracking, client onboarding — faster and more affordably than traditional development.
SharePoint Migration (On-Prem to Online)
Plan and execute your move from SharePoint Server on-premises to SharePoint Online in the cloud — content migration, information architecture redesign, performance optimisation and change management.
Microsoft 365 Security & Compliance
Design and implement data loss prevention (DLP), retention policies, sensitivity labelling, and information barriers to meet regulatory requirements and protect your sensitive data.
Client Success
Arch
Challenge
Arch Insurance staff across the UK, Europe, South Africa, and Australia were using separate document management solutions — including iManage, SharePoint, and network file shares. There was no standardised way of uploading, searching, or retrieving documents, no single sign-on, and no link between policy and claims documentation or the core business application, Iris.
Solution
Imagefast implemented a document management solution based on Microsoft SharePoint, tightly integrated with Iris. The solution automates the creation of policy and claim sites, provides check-in/check-out version control, advanced search, related site links between policies and claims, and real-time data views from Iris — all accessible via browser and mobile devices.
Outcome
A single unified platform streamlined how underwriters and claims handlers work and share information. User adoption increased by more than 50% over the previous system, document upload times were reduced to seconds, and staff across all geographies gained fast, consistent access to the information they need.
Argenta
Challenge
Argenta Private Capital faced risk around highly sensitive client data being shared via email, and needed a secure, easy-to-use solution for clients to access and exchange information — while also replacing manual internal workflows with something more efficient and auditable.
Solution
Imagefast built a custom-branded SharePoint external portal with automation powered by Power Automate and Azure Function Apps — providing a secure, governed channel for exchanging sensitive information with external clients, while streamlining internal processes.
Outcome
Argenta now has a custom client portal that facilitates secure sending and receiving of information between the business and its clients — eliminating email-based risk, improving the client experience, and providing a full audit trail of all document exchanges.
Related Services
Document Management
Beyond SharePoint, we design document management strategies that work across your entire Microsoft ecosystem and beyond — integrating with OpenText, NetDocuments and other enterprise platforms.
Discover moreIntelligent Process Automation
Power Automate is built into Power Platform, but we go further — designing end-to-end automated processes that orchestrate work across SharePoint, Teams, your business systems and external services.
Discover moreCloud & Digital Transformation
Microsoft 365 is often the anchor for broader digital transformation initiatives. We help modernise legacy systems, migrate to cloud-first architecture and redesign processes around collaboration and automation.
Discover moreFrequently asked questions
Should we use SharePoint Online or stay on SharePoint on-premises?
For most organisations, SharePoint Online is the right choice. It offers lower infrastructure costs, automatic updates, better collaboration features, and integration with the full Microsoft 365 suite. However, some regulated industries or organisations with specific data residency requirements may need a hybrid approach. We assess your specific situation and recommend the migration path that balances cost, compliance, and capability.
How do you approach SharePoint migration without disrupting our business?
We follow a phased migration methodology that keeps your business running throughout. This includes pre-migration content auditing and cleanup, parallel running of old and new systems during transition, user training before go-live, and hypercare support after launch. We typically migrate department by department rather than all at once, which reduces risk and allows each team to settle in before the next moves.
Can you build a company intranet on SharePoint?
Yes. We design and build modern SharePoint intranets that serve as your organisation's digital workplace — combining news, policies, team sites, document libraries, and business applications in one place. Our intranet solutions include custom branding, navigation design, governance frameworks, and integration with Teams, Viva, and Power Platform to ensure high adoption and genuine business value.
What is Microsoft 365 governance and why does it matter?
Microsoft 365 governance is the set of policies, controls, and practices that manage how your organisation uses Teams, SharePoint, OneDrive, and other M365 services. Without governance, organisations end up with sprawling Teams channels, duplicate SharePoint sites, ungoverned external sharing, and compliance gaps. We implement governance frameworks that balance user freedom with organisational control — so people can work productively without creating risk.
Ready to Get More from Microsoft 365?
Book a free 30-minute discovery call with a senior advisor. No obligation — just honest advice on unlocking your Microsoft investment.
Or call us directly: 0207 947 4041
