Cloud-Native Document Management for Professional Services
NetDocuments is built for law firms, accounting practices, and professional services that need modern, cloud-native document management. We provide implementation, migration from legacy systems, integration, and ongoing support.
Our NetDocuments Partnership
Imagefast specialises in implementing and supporting NetDocuments for professional services firms across the UK. NetDocuments is a purpose-built, cloud-native document management system (DMS) designed specifically for law firms, accounting practices, and other regulated industries that need secure, compliant document handling.
We work with you across every stage: assessing your current environment, implementing the core DMS platform, migrating content from legacy systems (iManage, OpenText, SharePoint, or file servers), integrating with your practice management and accounting systems, training your teams, and providing ongoing managed support.
Whether you're moving away from expensive, ageing on-premises systems or adopting cloud document management for the first time, we bring experience across dozens of NetDocuments deployments. We understand the compliance, security, and workflow requirements of professional services — and we deliver platforms that work for your business.
Cloud-Native Platform
Modern, scalable document management built for remote working and collaboration
Professional Services Focus
Purpose-built for law, accounting, and regulated industries with deep compliance features
Full Service Delivery
Implementation, legacy migration, integration, training, and ongoing managed support
Sound Familiar?
These are the challenges we hear from professional services firms every week.
Your legacy DMS is becoming unaffordable
On-premises document management systems are expensive to maintain, upgrade, and staff. Licensing costs keep rising. Your DMS vendor is pushing you toward retirement. You need a modern alternative.
Remote working broke your document processes
Your teams need cloud-native document access from anywhere. Cloud-based DMS improves adoption, but migration from legacy systems feels enormous — you're worried about data loss and disruption.
Email is out of control
Critical client communications sit in individual mailboxes. Email attachments bypass your document management altogether. You lack proper audit trails for compliance and discovery. Email filing is chaotic.
You need enterprise integrations
Your DMS needs to talk to your practice management system, accounting software, and business tools. You need workflows that span multiple systems without manual data entry or workarounds.
What We Do With NetDocuments
Practical services from assessment through to deployment and ongoing support.
NetDocuments Implementation
Full implementation of the NetDocuments DMS platform. We design your taxonomy, configure metadata, set up permissions and security, implement retention policies, and deploy the platform ready for your teams to use.
Legacy DMS Migration
Migration from iManage, OpenText, SharePoint, or other DMS platforms into NetDocuments. We assess your content, plan your data mapping, execute the migration with zero data loss, and provide cutover support.
Email Management & ndMail
Implement NetDocuments ndMail to automatically capture and file client communications into your DMS. Eliminate the email filing chaos and improve compliance and searchability across your practice.
System Integration
Connect NetDocuments with your practice management system, accounting software, and other business applications. Automate workflows and eliminate manual data entry between systems.
Document Automation & PatternBuilder
Implement PatternBuilder to automate document creation and assembly. Replace manual template processes with intelligent automation that saves your teams time on document preparation.
Training & Adoption
Comprehensive training and change management to ensure your teams confidently adopt the new platform. We provide role-based training, documentation, and ongoing support to drive adoption.
How We Work: Solve, Transform, Support
A proven three-stage approach that moves you from your current state to a modern, productive NetDocuments environment.
1. Solve
We start with discovery. We assess your current DMS environment, understand your compliance and security requirements, and map your user workflows. Through workshops and stakeholder interviews, we identify quick wins and the strategic priorities for your implementation.
Assessment, requirements gathering, roadmap, business case
2. Transform
We deliver your NetDocuments implementation. Whether that's a net-new deployment or a migration from legacy systems, we work in phased sprints with clear milestones. We handle configuration, data migration, system integration, and cutover support.
Implementation, migration, integration, configuration, testing, go-live
3. Support
We provide ongoing managed support post-launch. Our support packages keep your NetDocuments environment running smoothly, optimised, and evolving with your business needs. We handle platform updates, user support, and continuous improvement.
Managed support, platform updates, user enablement, continuous optimisation
Clients We've Helped
Real implementations. Real outcomes. Here's what our NetDocuments work looks like in practice.
A Leading London Law Firm
Migrated from an on-premises iManage system to NetDocuments cloud DMS. Implemented ndMail for email management and automated workflow integrations with their practice management system.
Outcome
Eliminated expensive legacy system infrastructure. Improved document accessibility for remote teams and reduced email filing chaos by 90 percent. Faster matter setup and document retrieval.
A Mid-Tier Accounting Practice
Implemented NetDocuments DMS with integration to their practice management and accounting systems. Configured document automation for client engagement letters and standard templates using PatternBuilder.
Outcome
Streamlined document creation and client delivery. Centralised client document storage with proper compliance and retention policies. Document automation reduced manual template work by 40 percent.
A Professional Services Firm
Migrated from SharePoint to NetDocuments for enterprise document management. Implemented security policies, workspace templates, and integrated client collaboration through secure document sharing.
Outcome
Consolidated fragmented document storage. Improved security and permission management. Better client document experience through secure collaboration features. Reduced data security risks.
Typical NetDocuments Solutions
The core capabilities we typically deploy for professional services firms.
DMS Implementation
Core NetDocuments document management deployment with taxonomy, metadata, security and retention configuration
Legacy DMS Migration
Data migration from iManage, OpenText, SharePoint or file server environments into NetDocuments
Email Management
ndMail implementation to capture, file and manage client communications within the DMS
Document Security
Permissions, access controls, encryption, and security policies to protect sensitive professional documents
Workspace Templates
Pre-configured workspace and folder structures to standardise matter/engagement setup across the firm
Practice Management Integration
Seamless integration with practice management and accounting systems to automate workflows
Compliance & Retention
Retention policies, legal holds, audit trails and reporting to meet regulatory compliance requirements
User Training & Adoption
Comprehensive role-based training and change management to drive user adoption and proficiency
Related Services
Consultancy: AI-Powered Document Management
Strategic document management advice for professional services. We help you choose the right platform, design governance, and execute successful implementations and migrations.
Learn MoreSupport: Application Support
Expert ongoing support for NetDocuments. We manage platform updates, user support, troubleshooting, and optimisation so your team can focus on their business.
Learn MoreFrequently asked questions
What is NetDocuments and who uses it?
NetDocuments is a cloud-native document management system designed specifically for professional services firms — particularly law firms, accountancy practices, and financial advisory firms. It provides secure document storage, version control, collaboration, and compliance management built around the way professional services teams work, with deep integration into Microsoft Office and Outlook.
How does NetDocuments differ from SharePoint?
NetDocuments is purpose-built for professional services, with features like matter-centric filing, ethical walls, conflict checking, and integration with legal practice management systems. SharePoint is a general-purpose collaboration platform. For law firms and professional services organisations that need strict document governance, client confidentiality controls, and regulatory compliance, NetDocuments is typically the stronger choice.
Is NetDocuments secure enough for sensitive client documents?
Yes. NetDocuments provides enterprise-grade security including AES-256 encryption at rest and in transit, granular access controls, ethical walls between client matters, comprehensive audit trails, and data residency options. It meets compliance requirements for GDPR, SRA Standards, FCA regulations, and ISO 27001. Many of the UK's leading law firms and financial advisory firms trust NetDocuments with their most sensitive client work.
Can you migrate our documents from iManage or a network drive to NetDocuments?
Yes. We have delivered multiple migrations from iManage, network drives, and other legacy systems to NetDocuments. Our migration methodology maps folder structures and metadata to NetDocuments workspaces, preserves version history and permissions, and validates data integrity throughout. We run parallel systems during cutover to ensure zero disruption to client work.
Ready to Move to NetDocuments?
Book a free consultation with a NetDocuments specialist. Let's talk about your document management strategy.
Or call us directly: 0207 947 4041
